Automated e-invoices with
e-invoice4cloud in
SAP Business ByDesign
The receipt of e-invoices has been mandatory since January 2025 in Germany. With the e-invoice4cloud add-on, you are future-proof and efficient. Create invoices in accordance with the legal standard with e-invoice4cloud and SAP Business ByDesign.

Efficient e-invoice creation and
dispatch
No more manual effort and errors in invoicing! With SAP Cloud ERP and e-invoice4cloud, you can create, send and process e-invoices automatically – quickly, legally compliant and error-free.
- Automated e-invoices: Create and send e-invoices automatically directly from SAP Business ByDesign. The e-invoice is sent manually, partially or fully automatically by e-mail to the desired invoice recipient.
- Legal compliance: Fulfilment of the European standard EN 16931.
- Efficient business processes: Optimise and automate your processes – from managing your finances to your day-to-day business activities.
What transitional arrangements apply in Germany?
Since 01 January 2025
Receipt of e-invoices for all companies in the EU.
From 2027
Sending of e-invoices for companies with a previous year’s turnover of the invoice issuer of up to 800,000 euros.
From 2028
Dispatch of e-invoices for all companies, except small businesses.
These are your advantages
Direct execution in your SAP Business ByDesign System
Assignment of the automatism at business partner and document level
Automatic Conversion of the standard format into the XInvoice-compliant format
Manual transfer to the ZRE-Bund is no longer necessary. Save time and costs
Frequently asked questions about
e-invoice4cloud
SAP Business ByDesign can still generate and send a PDF.
As Kendox is usually also a DMS system (archive system) and or a release tool, we cannot make a clear recommendation here.
If you decide against Kendox, the format of the XInvoice (XML file) must be agreed with the supplier, as we can only read the PDF part from the ZUGFeRD file as usual in SAP Business ByDesign (not within the XInvoice process).
The ZUGferD file is considered an XInvoice within the meaning of the law.
We are not aware of any such document. There is an explicit consent for the delivery of a so-called ‘other invoice’ and an implied consent. If a supplier sends an invoice, it is posted and paid, consent can be inferred. Companies that wish to agree to this in writing can discuss this with the legal department to determine which document to use.
There is no automatic check. Correctness is checked by the responsible employee when the supplier invoice is prepared.
In addition, the XSLT file is regularly updated when legal adjustments are made, which also helps to ensure correctness.
The middleware (e.g. Kendox) runs in the background and imports the invoices into SAP. It connects the input channels with the system.
Yes, this is possible if the order number is included in the invoice. Alternatively, the allocation can be done manually.
Yes, a combination with RPA for further automation is possible, but has not yet been implemented.
The invoice is uploaded to the system manually. The check takes place in the ‘Invoice verification’ work centre under the documents to be processed.
Outgoing: Attachments can be attached and sent with the invoice.
In this case, attachments must be uploaded manually.
Detlef Aden
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