e-invoice4cloud
Since January 2025, receiving e-invoices has been mandatory. With the e-invoice4cloud add-on, you are future-proof and efficiently positioned. Create invoices in accordance with legal standards using e-invoice4cloud and SAP Business ByDesign.
Efficient e-invoice creation
and dispatch
Put an end to manual effort and errors in invoicing! With Cloud ERP and e-invoice4cloud, you can create, send, and process e-invoices automatically—quickly, legally compliant, and error-free.
- Automated e-invoices: Create and send e-invoices automatically directly from SAP Business ByDesign. e-invoices are sent manually, partially or fully automatically by email to the desired invoice recipient.
- Legal compliance: Compliance with European standard EN 16931.
- Efficient business processes: Optimize and automate your processes – from managing your finances to your daily business activities.
What transitional arrangements apply?
Since January 1, 2025
Receipt of e-invoices for all companies in the EU.
From 2027
Sending e-invoices for companies with a previous year’s turnover of up to €800,000 for the invoice issuer.
From 2028
Sending e-invoices for all companies, except small businesses.
These are your advantages
Direct execution in your SAP Business ByDesign System
Assignment of the automatism at business partner and document level
Automatic
Conversion of the
standard format into the XRechnung-compliant format
Manuelle Übergabe an das ZRE-Bund entfallen. Zeit und Kosten sparen
Frequently asked questions about
e-invoice4cloud
SAP Business ByDesign can still generate and send PDF files.
Since Kendox is usually also a DMS system (archiving system) and/or an approval tool, we cannot make a clear recommendation here.
If you decide against Kendox, you must agree on the format of the X-invoice (XML file) with the supplier, as we can only read the PDF part from the ZUGFeRD file in SAP Business ByDesign as usual (not within the X-invoice process).
The ZUGferD file is considered an e-bill within the meaning of the law.
We are not aware of any such document. There is explicit consent for the delivery of a so-called “other invoice” and implied consent. If a supplier sends an invoice, it is posted and paid, consent can be inferred. Companies that wish to agree on this in writing can consult with their legal department to determine which document will be used.
There is no automatic check. Correctness is checked by the responsible employee when the supplier invoice is prepared.
In addition, the XSLT file is regularly updated in line with legal changes, which also helps to ensure correctness.
The middleware (e.g., Kendox) runs in the background and imports the invoices into SAP. It connects the input channels to the system.
Yes, this is possible if the order number is included in the invoice. Alternatively, the assignment can be done manually.
Yes, a combination with RPA for further automation is possible, but has not yet been implemented.
When uploading manually, the invoice is entered into the system. It is checked in the “Invoice Verification” work center under the documents to be processed.
Output side: Attachments can be added and sent with the invoice.
In this case, attachments must be uploaded manually.
Detlef Aden
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